TOTCA 4th Qtr 2025 BOD Mtg
Quarterly Board of Directors Meeting
November 12th, 2025, at 6:00pm
(Each item is listed with end time)
I. Attendance, Quorum, Call to Order (5 min) 6:05 PM
II. Consideration of Minutes
a. BOD 3rd Quarter Meeting July 23rd, 2025 (5 min) 6:10 PM
b. Special Unscheduled BOD Meeting August 29, 2025
c. Special Terrazas Unscheduled BOD Meeting October 10, 2025
III. Officer Reports
a. Treasurer (20 Min) 6:30 PM Kimi
Financial Reports - Capital Increase
b. Secretary (5 min) 6:35 PM Debbie
Arrears Report
IV. Committee Reports
a. Villas Committee: (5 min) 6:40 PM
Howard Gordon (Notes wood rot on Cindy Ressala’s unit & painting Michelle Shugar unit)
b. Terrazas Committee: Vote to approve quote by Natural Elements discussed at Special Terrazas meeting 10/10/25, Update regarding question of 28% and 22% split among units of each bldg., color change of Terrazas I from yellow to blue
(15 min) 6:55 PM
c. Garden Committee: (5 min) 7:00 PM
Steve Provost/ Doug Phillips update TOTCA BOD
d. Events Committee: (5 min) 7:05 PM
Porchfest submission by Arlene Amillov & Catherine West
e. Design Review Committee: (5 min) 7:10 PM
f. Fining Committee: (5 min) 7:15 PM
Members: Kim Miles, Mary Kedrowski, Chelsey Clements
Lot 45 – TOTCA Board of Directors Deciding motion to turn over to Fining Committee
Letters sent August 20th, 2025 & October 1st, 2025, from HOA
g. Decorating Committee: (5 min) 7:20 PM
Members: Nicole Bodlak, Tasha Lehman
Updates: Current Holiday Decorating Company scheduled to decorate inside of meeting hall along with outside community decorations (Festive Glo)
V. Old Business
a. Airbnb update – Peter Focks – HOA attorney (20 min) 7:40 PM
b. Discussion tabled for July 23rd meeting regarding alleyway repairs: 12909 SW 2nd Road, 12906 SW 2nd Place, 12847 SW 4th Road, 13285 SW 6th Ave.
Two repairs noted at the corner and dip toward the middle of the alleyway.
(10 min) 7:50 PM
VI. New Business
a. Marketable Record Act (chapter 712, Fla. Stat) Peter Focks – HOA attorney (10 min) 8:00 PM
b. Discussion on committee formats and if a term should be established for residents serving on committees (15 min) 8:15 PM
c. Discussion of upgrades to all amenity gates (from July 23rd, meeting) (15 min) 8:30 PM
d. Quotes for adding arrows in alleyways (10 min) Luis 8:40 PM
e. Tioga App (10 min) 8:50 PM
f. Adding pickleball lines to south tennis court – SW 7th Ave. (10 min) Nicole 9:00 PM
g. Homesite maintenance: Lot 45 (5 min) 9:05 PM
h. Resident comment time limited (3 minutes each speaker) (15 min) 9:20 PM
i. Establish Nominating Committee (5 min) 9:25 PM
j. Schedule for next Board of Directors meeting (5 min) 9:30 PM
VII. Adjournment 9:30 PM